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Data Support Services

Adminstrative Assistant

Administrative Assistant – Janitorial Team

            Reports to Operations Manager

 

 

KEY PURPOSE

 

 

The Administrative Assistant performs general office duties for Janitorial contract sites, which require knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Worker's Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).

 

 

SUCCESS CRITERIA

 

 

  • Comply with safety rules, policies, and procedures
  • Perform work assignments in a team when needed
  • Follow all company procedures, policies, and rules
  • Take direction and respond to supervision
  • Communicate with the lead, supervisor, co-workers, managers, and customers professionally
  • Present a professional appearance and conduct
  • Understand customer service and satisfaction

 

KEY AREAS OF COLLABORATION AND INFLUENCE

 

 

 

  • A solid commitment to the guest experience
  • Always remember safety first
  • Build respectful relationships with all teammates and quests
  • Willingness to take directions from all levels of management
  • Coordinate activities with other internal departments

 

 

IDEAL CANDIDATE EXPERIENCE

 

  • High School diploma or equivalent education
  • Three years related experience or equivalent combination of education and experience
  • Strong knowledge of MS Office, Word, Excel and data entry knowledge
  • Must be a team player and committed to working in a quality environment
  • Ability to type a minimum of 50 w.p.m. accurately
  • Excellent verbal, written, and organizational skills required
  • Must be a team player and committed to working in a quality environment
  • Demonstrates exceptional customer service skills

Assists with scheduling and organizing project activities including meetings, training, etc

 

KEY ACCOUNTABILITIES

 

  • Type various forms of correspondence, forms and reports from records, rough drafts or various sources
  • Post information to records and logs. Perform simple account balancing and reconciling
  • Organize and maintain various filing systems
  • Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information
  • Operate office equipment including typewriter, computer, facsimile and copy machine
  • Proofread work for errors and make corrections as needed
  • Create and maintain purchase orders, excel trackers, project details and files on Aconex, CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system
  • Perform other duties necessary to provide general administrative support to the O&M team

 

 

PHYSICAL DEMANDS & WORK ENVIRONMENT 

 

 

  • Work involves repetitive motions and siting at computer for long periods of time
  • General office environment, some travel both domestically and internationally required based on business demands
  • Must be able to lift at least 10 pounds

 

 

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.

Date posted:  Dec 8, 2021
Region:  Americas
Location: 

SEATTLE, WA, US, 98158-1133

Job Category:  Data Support Services
Full time/Part time:  Full Time
Requisition ID:  1900