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Administrative Assistant – Janitorial Team

              Reports to Director, Operations Manager, Site Services Manager, Key Account Manager













The Administrative Assistant performs general office duties for Janitorial contract sites, which require knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Worker's Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).







  • Comply with safety rules, policies, and procedures
  • Perform work assignments in a team when needed
  • Follow all company procedures, policies, and rules
  • Take direction and respond to supervision
  • Communicate with the lead, supervisor, co-workers, managers, and customers professionally
  • Present a professional appearance and conduct
  • Understand customer service and satisfaction







  • A solid commitment to the guest experience
  • Always remember safety first
  • Build respectful relationships with all teammates and quests
  • Willingness to take directions from all levels of management
  • Coordinate activities with other internal departments






  • High School diploma or equivalent education
  • Three years related experience or equivalent combination of education and experience
  • Strong knowledge of MS Office, Word, Excel and data entry knowledge
  • Must be a team player and committed to working in a quality environment
  • Ability to type a minimum of 50 w.p.m. accurately
  • Excellent verbal, written, and organizational skills required
  • Must be a team player and committed to working in a quality environment
  • Demonstrates exceptional customer service skills

Assists with scheduling and organizing project activities including meetings, training, etc





  • Type various forms of correspondence, forms and reports from records, rough drafts or various sources
  • Post information to records and logs. Perform simple account balancing and reconciling
  • Organize and maintain various filing systems
  • Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information
  • Operate office equipment including typewriter, computer, facsimile and copy machine
  • Proofread work for errors and make corrections as needed
  • Create and maintain purchase orders, excel trackers, project details and files on Aconex, CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system
  • Perform other duties necessary to provide general administrative support to the O&M team







  • Work involves repetitive motions and siting at computer for long periods of time
  • General office environment, some travel both domestically and internationally required based on business demands
  • Must be able to lift at least 10 pounds


As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.



ISS, a leading workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable – delivered to high standards by people who care. ISS believes that people make places and places make people. From strategy through to operations, ISS partners with over 60,000 customers in 30+ countries to deliver places that work, think and give and is served by 471,056 employees who connect people and places every single day. In 2019, ISS earned DKK 78 billion in revenue. It is headquartered in Copenhagen, Denmark.

Date posted:  Oct 14, 2021
Region:  Americas

KANSAS CITY, KS, US, 66103-1306

Job Category:  Cleaning
Full time/Part time:  Full Time
Requisition ID:  1140