PTP Subject Matter Expert, Cash and Payments

Job title: PTP Subject Matter Expert, Cash and Payment

Placemakers
ISS connects people and places to make the world work better. Are you ready to connect to a place where you belong? At our corporate facilities or at client sites – together, we make places while transforming businesses into having even more positive impact on societies, the environment and our people.

Location: Gdańsk

Language: English

Main purpose of the position:

Become part of our new ISS Finance Service Center office in Gdańsk. As a Cash & Payment PTP Subject Matter Expert you will be responsible for ensuring that all payments of 3rd party supplier and subcontractor invoices and employee expenses are paid in accordance with SLA, payment terms and Prompt Payment Code.  They will process payments for all business units as per the defined payment schedule, manage exceptional payment requests and ensure full allocation of all items at the point of payment. They will be responsible for the investigation and resolution of any unallocated items, driving down aged items, reducing risk and providing root cause analysis to support best practice going forwards.

As ISS Finance Service Center, we provide Finance & Accounting services to European countries. Core services include cover Accounting (RTR), Customer billing, banking & reporting (OTC) and Accounts Payables activities (PTP). ISS FSC is on an exciting journey to expand the offer of provided services along with a wider scope of PTP activities. 

What you will do:

• Processing of 3rd party supplier/sub-contractor and employees scheduled BACS payment runs in accordance with HMRC and ISS Policy
• Daily clearing of BACS/CHAPS payments
• Daily clearing of Direct Debit payments against invoices with follow up where invoices are not received.
• Full review of manual payment requests in accordance with ISS policy
• Prioritisation of high value/high risk unallocated items to target for clearance based upon impact to P&L
• Interrogation of ledgers, sub systems and back up documentation to enable matchings/clear downs of aged items.
• Resolution in line with project timeliness, with root cause and recommendations to drive best practice processes going forwards.
• Escalation of key risk items to senior management.
• Re-education of business users to drive adherence to process and best practice
• Ensuring review, processing or rejections of any Manual Payment requests are completed within a timely manner to facilitate prompt payments.
• Daily posting and clearing of any open cash book entries pertaining to P2P
• Communication to and re-education of business users to drive adherence to policy. 
• Support initiatives to drive greater efficiencies in payments and cash allocation processes
• Timely response to any escalated payment requests with root cause and recommendations to drive best practice.
• Participate as required as a team member in other special projects.
• To carry out any other ad-hoc duties, as and when required

Who you will work with:

• Suppliers, business stakeholders, PTP Managers, Leaders, Project Managers, and Associates

Professional skills you possess:

• A university degree, preferably in finance and accounting, or the last year of studies
• More than three years of professional experience in Cash and Payment or in a similar position (Supplier Payments/Cash Allocation/Accounts Payable)
• Experience of BACS/CHAPS/Banking systems
• Knowledge across Procure to Pay processes
• Prior experience of working with an outsourced Finance Shared Service Centre is preferable but not mandatory
• Very good knowledge of English in speech and writing, allowing for easy communication with external and internal English-speaking clients

Personal skills you excel:

• A self-starter with a strong ethos in Customer focussed outcomes
• Forward thinking, with a ‘can do’ attitude
• Strong analytical and communication skills
• Ability to work independently and as part of a team, to tight deadlines
• Ability to understand the detail behind processes
• Ability to build relationships with key stakeholders
• Good level of IT skills including intermediate / advanced MS Excel

What we offer:

• Opportunity for professional development in the finance department
• The real opportunity for advancement
• Scandinavian work culture and positive working atmosphere
• “Mybenefit” cafeteria system with points to spend worth 600zł monthly
• Impact on the development of the office and the growing team
• Work-life-balance, numerous events and initiatives for employees
• Benefits: health care package, multisport, insurance, Christmas bonus
• Hybrid work and location in the center of Gdańsk

Why ISS

Since our founding in 1901, ISS has been a people-first company. We recognise the power of diversity, inclusion and belonging and celebrate the differences that make us unique. When everyone is free to be themselves, everyone benefits. Our people feel safe, respected, represented, and supported as their authentic selves, allowing them to seize opportunities and reach their full potential. We take seriously our obligation to improve lives, make a difference in our communities, and protect our planet — because when we get things right, the world works better. And that is what drives us.

ISS is a Place to Be You.

Be who you are. Become what you want. Be part of something bigger.

Become more. Become ISS.

Meet our people and learn more about a career at ISS here.