PTP Junior Associate, Transactional Processing

As a global leader in facilities services we connect people and places to make the world work better. Whether directly or indirectly, you’ll play a vital role in supporting our placemakers in delivering exceptional workplace experiences for our customers. Together, we make space for people and businesses to thrive.

Location: Gdańsk, Poland

Language: English

Main purpose of the position

As a PTP Junior Associate in Transactional Processing team the candidate will become a part of our newly established ISS Finance Service Center office located in Gdańsk. They will support the team of accounting professionals responsible for processing expenses and invoices via various sub-systems (Concur SAP, Coupa, DCS, Maximo, Saffron) and handling internal queries via Jira ticketing system. The PTP Associate will be responsible for ensuring that employee expenses and supplier invoices are processed in timely manner in accordance with the ISS Policies and within agreed SLA’s. They will be responsible for the resolution of employee queries pertaining to T&E and internal queries related to invoice processing.

Many of the day-to-day interactions will involve liaison with ISS employees and the ISS procurement teams.   

What you will do:

• Auditing of T&E claims (receipt and policy compliance checks) in accordance with ISS standards, ensuring all audit, approvals and rejections are completed within a timely manner to facilitate timely reimbursement of expenses incurred.
• Daily processing of 3rd party supplier/Internal Supplier/sub-contractor invoices/credit notes in accordance with HMRC and ISS Policy.
• Rejection of non-compliant invoices from subsystem.
• Ensuring review, processing or rejections are completed within a timely manner to facilitate prompt payments.
• Respond to the employee and business PTP queries daily using the ISS query portal (Jira).
• Work with team lead to deliver continuous improvement and support initiatives to maintain the integrity of the systems.
• Support internal and external audit requests (downloading required documentation).
• Participate as required as a team member in other special projects.
• Carry out any other ad-hoc duties, as and when required.

Who you will work with:

• Transactional Processing team of 13 professionals.
• Close collaboration with PTP Account Management and Cash & Payments teams within Gdańsk FSC.
• Close cooperation with UK market colleagues.

Professional skills you possess:

• Good understanding of PTP / Accounts Payable area
• Studies in accounting and similar filed
• Excellent English communication skills (min. B2 level)
• Experience of working with Coupa/Saffron/Maximo/Navision would be advantageous but not essential.

Personal skills you excel:

• Strong analytical and communication skills
• Attention to details
• Team-player
• Problem-solving.

Why ISS

Since our founding in 1901, ISS has been a people-first company. We recognise the power of diversity, inclusion and belonging and celebrate the differences that make us unique. When everyone is free to be themselves, everyone benefits. Our people feel safe, respected, represented, and supported as their authentic selves, allowing them to seize opportunities and reach their full potential. We take seriously our obligation to improve lives, make a difference in our communities, and protect our planet - because when we get things right, the world works better. And that is what drives us.

ISS is a Place to Be You.

Be who you are. Become what you want. Be part of something bigger.

Become more. Become ISS.

How you can apply

Apply directly via the link on this page by submitting relevant documents for the position you are applying for. We commit to an inclusive and fair recruitment process and equality of opportunity for all candidates. Therefore, please refrain from adding a photo of yourself in your CV.

ISS seeks to BE a place of belonging and CREATE places where every person is welcomed, embraced, and valued for exactly who they are. Places where people feel safe, respected, represented, and supported as their authentic selves.