Indirect Tax Associate

As a global leader in facilities services, we connect people and places to make the world work better. Whether directly or indirectly, you’ll play a vital role in supporting our placemakers in delivering exceptional workplace experiences for our customers. Together, we make space for people and businesses to thrive.

Location: Gdańsk                                                                 

Language: English

Main purpose of the position:

To our Global Finance Service Centre based in Gdańsk, we are looking for Indirect Tax Associate who will act for all CIS related activities and will be responsible for carrying out a range of transactional controls required by the CIS legislation, ensuring ISS and our sub-contractors comply fully with the obligations detailed by the CIS scheme.  This includes managing the flow of invoices within the scheme, processing and validating deductions, handling queries and providing relevant certifications to sub-contractors. It will also support in validating and preparing the payment and reporting of these balances to HMRC. They will be the escalation point for Nearshore and the ISS Business to support investigation and resolution of any CIS issues and providing root cause analysis to support best practice going forwards. 

What you’ll do:

• Liaise with ISS Sub-contractors or ISS business units to ensure all relevant information, is provided to 
• allow for accurate and timely reviews of invoices
• Daily approval of all relevant invoices presented in the scope of the scheme
• Calculation and entry of CIS deductions into Navision with close attention to detail 
• Manage any queries with Sub-contractors relating to the scope/nature of the works carried out, to ensure all relevant CIS is deducted and recorded
• Handle disputes or issues arising from the CIS review and deduction process
• Calculate and enter the monthly HMRC return, and prepare payments to HMRC for any deductions taken in the month
• Preparation and distribution of deduction certificates for each sub-contractor
• Liaise with ISS UK Tax, Treasury and Risk teams, as well as HMRC, if/when required
• Timely response to all escalated items with root cause and recommendations to drive best practice
• Work with the Transactional Processing Business Partner to deliver continuous improvement and support initiatives to maintain the integrity of the systems Support internal and external audit requests
• Support the review and maintenance of SOP’s ensuring version controls are up to date

Who you will work with:

• ISS UK&I Finance
• UK&I Organisation
• Poland FSC Director
• FSC Nearshore Team
• Group PTP Process Owner

Professional skills you possess:

• Accounts Payable / Procure to Pay experience is essential (ie 3-way match)
• Previous CIS experiences essential
• Prior experience of working within an Onshore/Nearshore Finance Shared Service Centre and similar role within a multi-site 
• Experience of having worked with an offshore environment (desirable)
• Experience of working within COUPA/Maximo would be advantageous but not essential
• Forward thinking, with tenacity and good analytical and communication skills
• Works independently and as part of a team, to tight deadlines
• Experience of E-invoicing solutions advantageous
• Intermediate level of IT skills (VLOOKUP’s and Pivot tables)

Personal skills you excel:

• Service driven
• Target focused
• Flexible approach with a positive attitude

What we offer:

• Opportunity for professional development
• The real opportunity for advancement
• Scandinavian work culture and positive working atmosphere
• Impact on the development of the office and the growing team
• Work-life-balance, numerous events and initiatives for employees
• Benefits: health care package, multisport, insurance, Christmas bonus, My benefit points
• Hybrid work and location in the centre of Gdańsk

Why ISS

At ISS, we are more than just a service provider of cleaning, food, workplace and technical services, we are a partner in our customers’ success. By creating exceptional service moments and transforming workplaces into spaces where employees feel valued, engaged and productive, we enhance productivity and help our customers to attract talent and grow their businesses. This begins with our own people through training, career development, and a supportive culture – empowering them to deliver outstanding service. We know that when our people thrive, they create spaces where our customers’ employees and businesses thrive too.

ISS is a Place to Be You.

Be who you are. Become what you want. Be part of something bigger.

Become more. Become ISS.

How you’ll apply

Apply directly via the link on this page by submitting relevant documents for the position you are applying for. We commit to an inclusive and fair recruitment process and equality of opportunity for all candidates. Therefore, please refrain from adding a photo of yourself in your CV.

We look forward to receiving your application as soon as possible. 

ISS seeks to BE a place of belonging and CREATE places where every person is welcomed, embraced, and valued for exactly who they are. Places where people feel safe, respected, represented, and supported as their authentic selves